How to Read and Reply to Important Emails

📥 Why This Matters

Your email inbox is where you could receive important documents like:

• Your payslips and contracts

• Leave confirmations and other work-related notices

• Updates about benefits or company policies

Knowing how to read and reply to these emails means you’ll never miss something important.

🛠 Step-by-Step: Reading Your Emails

1. Open Gmail

• On your phone, tap the Gmail app.

• On a computer, go to https://mail.google.com and log in.

2. Look for New Messages

• New emails are marked bold in your inbox.

• You may also see a number next to the Gmail icon showing unread messages.

3. Tap or Click the Email

• This opens the full message so you can read it.

✏️ Step-by-Step: Replying to an Email

1. Tap “Reply”

• At the bottom of the email, tap or click the Reply arrow.

2. Write Your Message

• Keep it polite and clear.

• Example:

  Good day, I have received my payslip. Thank you.

3. Send

• Tap Send (the paper airplane icon).

🧠 Tips for Safe Email Use

• Check the sender – Only open emails from people or companies you know and trust.

• Don’t click suspicious links – If an email looks strange or asks for your password, ignore it.

• Keep it short and polite – Work emails should be clear and respectful.

Next step: If you don’t have an email address yet, read How to Create a Gmail Account.