How to approve or log leave on WhatsApp

🗓️ Two ways to manage leave and sick days

With AskMandla, leave can be managed either way:

🟢 1. Employee-Initiated Request

Your domestic worker can request leave via this form, and you’ll be asked to approve or decline.

🟠 2. Employer-Initiated Log

If your employee asks you in person or via a call, you can log the leave yourself using this form. We’ll prompt you for the type, dates, and reason and take it from there.

✅ Approving leave requested via WhatsApp

When your employee submits a request, you’ll receive a message like:

“Maria has requested 2 days of annual leave from 5–6 September. Do you approve?”

You simply respond:

✅ Approve
❌ Decline (with optional reason)

We’ll update their leave balance and reflect it on the payslip automatically.

✍️ Logging leave manually (if requested in person)

If your employee asked you in person, just send:

“Log leave” or “Add absence”

We’ll guide you step-by-step to:

Choose the type of leave:
- Annual Leave
- Sick Leave
- Family Responsibility
- Maternity Leave

- Parental Leave
- Unpaid Leave

Enter the start and end dates
Confirm whether it's paid or unpaid
(Optional) Upload any supporting documents (e.g. sick notes)

📲 It’s all done via this simple leave form.

🤒 Sick leave: What you need to know

If logging a sick day, we’ll ask:

Did the employee provide a sick note?
Should the day be marked as paid or unpaid?

This helps you:

Stay within the employee’s paid sick leave quota
Avoid incorrect or untracked deductions

📎 Sick notes can be uploaded via photo (by either party).

📄 How it shows on the payslip

Leave types are clearly itemised:

Type of Leave	Payslip Impact
✅ Annual Leave	Paid - balance reduced
✅ Sick Leave (with note)	Paid - balance reduced
⚠️ Sick Leave (no note)	Unpaid or unauthorised
❌ Unpaid Leave	Salary reduced
✅ Family Leave	Paid (up to 5 days/year if eligible)
✅ Maternity Leave	Unpaid - (4 Months) Claim from UIF
✅ Parental Leave	Unpaid - (5 Days)Claim from UIF

This ensures transparency for both employer and employee.

🧠 Tips for employers

You don’t need to wait for the employee to request via WhatsApp, log it yourself here if needed
Always note if the absence was authorised, paid, or covered by a doctor’s note
We’ll store every entry safely and reflect it correctly on the payslip

🔐 It’s all secure, all tracked

Everything logged through AskMandla:

Is stored in your employee’s profile
Shows on monthly reports and payslips
Helps avoid confusion or disputes later