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Can I use my own contract with AskMandla?

Yes, but here's why our contracts are better for everyone.

📄 The short answer: Yes, you can

AskMandla allows you to upload and use your own employment contract if you already have one in place with your domestic worker.

You’ll be able to:

  • Upload the signed document

  • Store it securely in the employee’s profile

  • Access it anytime via WhatsApp

But, before you do, read on to understand why it might not be the best option.

🛑 Why we don’t recommend using your own contract

Custom or downloaded templates often:

  • Miss key legal requirements (e.g. sick leave rules, notice periods)

  • Lack UIF clauses and compliance language

  • Don’t track leave or working hours properly

  • Are not digitally signed or stored safely

These gaps can lead to legal disputes, non-compliance, or difficulty with UIF claims.

✅ What’s better about the AskMandla contract?

Our contracts are:

  • ✅ 100% compliant with the Basic Conditions of Employment Act (BCEA)

  • ✅ Customised to your worker’s hours, pay, and role

  • ✅ Updated if the law changes

  • ✅ Stored and delivered via WhatsApp

  • ✅ Signed digitally by both parties with no printers needed

They include sections on:

  • Leave entitlements (annual, sick, family)

  • UIF registration

  • Payment structure

  • Working hours and overtime

  • Disciplinary procedures

💡 It’s the same contract a labour lawyer would draft, but built into our system for free.

📲 What if I want to change something?

You can edit certain terms during the onboarding process:

  • Adjust the number of annual leave days

  • Choose between weekly, daily, or monthly pay

  • Add custom duties or notes in the job description

If you want to make major changes, our team can help you add a custom clause to the generated contract.

🔐 Uploading your own contract (if you still want to)

If you're set on using your own document:

  1. Let AskMandla know during onboarding

  2. We'll prompt you to upload the signed PDF

  3. We'll store it in the employee’s profile

  4. You’ll still be able to use the rest of the platform (payslips, leave tracking, etc.)

🗂️ Just note that we cannot guarantee legal compliance if the document was not generated through our system.

✅ Our recommendation

Use the AskMandla contract; it’s legally solid, easy to update, and built for domestic workers and their employers.

But if you’ve already signed one, you’re welcome to keep using it, we’ll still help you stay compliant with everything else.

📎 Important: AskMandla Terms Still Apply

Even if you upload your own contract, both you and your employee will be asked to agree to AskMandla’s service terms via WhatsApp.

These terms cover:

  • How salary payments are handled

  • Subscription billing and deduction

  • Use of WhatsApp for payslips, records, and leave

  • UIF submission assistance

  • Confidentiality and data handling

✅ This ensures that AskMandla can still serve you fully and protects both parties legally.